Bib Expo Management

Our Bib Expo Management services simplify the distribution of race essentials, providing a seamless experience for both organizers and participants. Leveraging advanced tools and real-time monitoring, we efficiently manage the distribution of BIBs, t-shirts, and goodie bags, whether for individual or bulk pickups. From on-the-spot registrations to post-event inventory management, our comprehensive system ensures smooth operations, letting you concentrate on delivering an outstanding event.

Key Features

Real-Time Dashboard Monitoring: Track distribution activities live through the event organizer’s dashboard for enhanced control.
Comprehensive Support & Training: Receive full backend support and training for your counter volunteers to ensure a seamless distribution process.
Inventory Management & Query Handling: Efficiently manage inventory and resolve participant queries on the spot.
SMS Confirmation: SMS confirmations are automatically sent to participants upon BIB pickup.
Spot Registration Capture: Easily handle on-the-spot registrations during the expo.
Exception Handling: Manage changes like category shifts or data updates with ease.
Streamlined Workflow: Efficiently distribute BIBs, t-shirts, and goodie bags with a system that adapts to participant arrival volumes.
Dynamic Counter Allocation: The “Any BIB from Any Counter” feature dynamically adjusts to manage participant flow.
Accurate Data Output: Export up-to-date data at the end of the expo to ensure timing companies receive precise information.

Case Study 1

Issue : In one of the events that ‘Company A’ managed in Mumbai, there was a problem controlling the number of Goodie bags being distributed. Some participants took two Goodie bags instead of one as per the guidelines and were never to be identified.

Solution : ‘Company A’ used the RACES Runners Kit Management system in their next event to manage the runner's kit management process. It effortlessly resolved the issue by recording and storing the participants' data using real-time technology.‘Company A’ had all the data of participants who had collected and the names of participants who had not collected goodie bags to sort out the problem in a systematic manner.
How this issue was solved

Issue : In the Previous event, ‘curated data’ was not shared with the timing partner which resulted in inaccurate results.

How this issue was solved : YouTooCanRun’s expertise in providing a comprehensive solution to address this issue and ensure accurate event outcomes made it effective and efficient for the event organizer. Further, making it easier for the event organizers to generate accurate results.Not only this, the RACES Runners Kit Management System efficiently handles complete inventory and query management, which are crucial for any event. This functionality simplifies any event tasks, making event management more seamless and streamlined.